Your online privacy and security
Barlog Management Systems cc T/A Peter Dooley Photography takes privacy and transparency very seriously. We respect your privacy and will take all reasonable measures to protect it, as more fully detailed below.
PAIA definition
Peter Dooley Photography shall take all reasonable steps to protect the personal information of users. For the purpose of this clause, "personal information" shall be defined as detailed in the Promotion of Access to Information Act 2 of 2000 (PAIA).
The PAIA may be downloaded from:
http://www.polity.org.za/attachment.php?aa_id=3569.
When do we collect data from our customers?
By using this website or communicating with any of our personnel, you are accepting the practices described in this privacy policy.
What data do we collect from our customers?
Should a user decide to register as a user on the website, the user gives explicit consent to process personally identifiable information that includes but is not limited to the user’s:
•name and surname
•email address
•contact number
•physical/delivery address
•business VAT number if applicable
•declared sensitive project details or any declared confidential business information if applicable
You may choose to provide additional personal information to us, in which event you agree to provide true and accurate and current information to us.
What do we do with your data and why?
Note that the processing of customers’ personal data is required to fulfil contractual purposes such as printing, manufacturing and shipping of a product and sending order status update mailers, and for legal and accounting reasons such as tax auditing. We gather this data when a customer registers as a user on our website, subscribes to a mailer, or purchases a product both directly from us and online.
This information helps us to develop new products in line with the purchase trends of our customers and in conjunction with international and local design and décor trends. Publication of market trends shall not infringe on our customers' rights nor privacy and shall not include any private nor confidential information of our customers.
How long do we keep your data for?
Retaining personal data depends on the purpose for which it was obtained and its nature. We shall store data for as long as the user can be considered a customer. Upon request, we will delete user information, noting the consequences of such action, for example, not receiving order status and shipping updates.
Who do we share your data with?
We will ensure that all of our employees, third party service providers including pay-gate services , divisions and partners (including their employees and third party service providers) having access to your personal information are bound by appropriate and legally binding confidentiality and non-use obligations (save as permitted herein) in relation to your personal information.
We are entitled to use or disclose your personal information only if such use or disclosure is required in order to comply with any applicable law, an order of a court or legal process served on us, or to protect and defend our rights or property.
Our website plugins include:
•OpenCart for order and accounting purposes.
•The VCS payment gateway processes secure payments and complies with the Payment Card Industry Data Security Standard (PCI-DSS). Peter Dooley Photography does not log or store the card’s CVC number, rendering it impossible to obtain full card details from the VCS system that could be used for fraudulent activities. We do not store your full card information anywhere on our system.
•Shipping extensions (couriers) to calculate shipping rates, print shipping labels and ship products.
•MailChimp for order status and shipping updates, including direct marketing to newsletter subscribers.
•Marketing and analytics extensions to analyse user behaviour and improve content on our website accordingly. We use the following cookie and tracking plugins:
◦Google Analytics: Anonymously tracks user sessions, page views and site usage statistics to optimise user experience.
Subject to the above, we will not, without your express consent:
•Use your personal information for any purpose other than as set out below:
•in relation to the ordering, sale and delivery of goods;
•to contact you regarding current or new goods or services or any other goods offered by us or any of our divisions and/or partners (unless you have opted out from receiving marketing material from us);
•to inform you of new features, special offers and promotional competitions offered by us or any of our divisions and/or partners (unless you have opted out from receiving marketing material from us);
and
•to improve your experience on our website by, inter alia, monitoring statistical non-personal browsing habits, and to transact with us; or disclose your personal information to any third party other than as set out below:
•to our employees and/or third party service providers who assist us to
interact with you via our website, email or any other method, for the ordering of goods or when delivering goods to you, and thus need to know your personal information in order to assist us to communicate with you properly and efficiently;
•to our divisions and/or partners (including their employees and/or third party service providers) in order for them to interact directly with you via email or any other method for purposes of sending you marketing material regarding any current or new goods or services, new features, special offers or promotional items offered by them (unless you have opted out from receiving marketing material from us), and to our suppliers in order for them to liaise directly with you in the event of you submitting a warranty claim regarding any goods you have purchased which requires their involvement.
How do we collect your information?
The website may use cookie and tracking technology depending on the features offered. Cookie and tracking technology are useful for gathering information such as browser type and operating system, tracking the number of visitors to the site, and understanding how visitors use the site. Cookies can also help customise the site for visitors giving a better browsing experience. We may use IP addresses to help diagnose problems with our servers and track movement within our website.
Personal information cannot be collected via cookies and other tracking technology, however, if you previously provided personally identifiable information, cookies may be tied to such information. Aggregate cookie and tracking information may be shared with third parties.Cookies are used to collect general online usage by using a cookie file. If used this cookie file is downloaded without prompting. It will be placed on your hard drive with information transferred to the hard drive allowing the cookies to be used for data collection. A cookie is used to improve any services/ products, or overall website characteristic we
offer you.
If you decide to decline acceptance of cookies, you may not have access to or receive limited access to, some features on the website.
What are my data security rights?
As a customer, you have the right to request that we delete your data from our system. If you wish for us to do so, kindly email or phone as per the below details.
You may contact us to:
•get a copy of your collected data
•to update your data
•to unsubscribe from mailing lists
•to delete your data
Peter Dooley Photography commits to:
•treat your personal information as strictly confidential;
•take appropriate technical and organisational measures to ensure that your personal information is kept secure and is protected against unauthorised or unlawful processing, accidental loss, destruction or damage, alteration, disclosure or access;
•provide you with access to your personal information to view and/or update personal details;
•promptly notify you if we become aware of any unauthorised use, disclosure or processing of your personal information;
•provide you with reasonable evidence of our compliance with our obligations under this policy on reasonable notice and request;
•upon your request, promptly return or destroy any and all of your personal information in our possession or control; and
•not retain your personal information longer than the period for which it was originally needed, unless we are required by law to do so, or you consent to us retaining such information for a longer period.